video1.0<iframe src="https://www.loom.com/embed/dfaed659091242a89ca20d97660a1323" frameborder="0" width="1920" height="1440" webkitallowfullscreen mozallowfullscreen allowfullscreen></iframe>14401920Loomhttps://www.loom.com14401920https://cdn.loom.com/sessions/thumbnails/dfaed659091242a89ca20d97660a1323-a3bbd77430030f19.gif5591.377Meeting focused on structuring a dedicated women's division after takeover of SensPlex league operations, addressing pricing, scheduling, parity and governance. Captains strongly favored a consistent single weekly night (Wednesdays) with a small number of Sundays (roughly 3–5) to preserve player availability; organizers agreed to remove surcharges tied to maintaining a guaranteed night and to present a single unified package. Next steps: organizers will send a follow-up poll/email by Wednesday with revised package options, collect registration confirmations/deposits, and form a captain-led advisory group to finalize format, playoff eligibility and parity rules. ### Economic realities and pricing transparency 4:22 - Organizer explained changed economic relationship with SensPlex resulted in higher base pricing compared to prior in-house SensPlex league. - Apology issued for unclear prior messaging; organizer committed to transparency and removing surcharge where the women's division requests a guaranteed night. - Organizer emphasized cause-and-effect: package design, ice inventory and location guarantees affect price and scheduling flexibility. - Organizer requested community help for sponsorships and stated any sponsorship dollars earned for the women's division will be reinvested into reducing package costs or prizing pools. ### Day-of-week guarantee options and immediate policy stance 6:00 - Organizer offered to honor a women's-division preference for a single guaranteed night (example: Wednesdays) without an additional surcharge. - Discussed trade-offs: single-night guarantee concentrates ice demand which can increase late starts and reduce schedule flexibility (omit dates, midweek alternates). - Organizer proposed collecting formal input via poll/survey and building packages (number of games, playoff format) around group decisions. - Commitment: if format choices change from original pre-registration, teams will not be charged for previously selected guarantees if they convert to the new package. ### Captains and players explain availability and preference for wednesdays 9:11 - Multiple captains (Alexandra, Misha, Caroline, Kathryn, Jess) reported that a consistent Wednesday night enables players with shift work, service industry schedules, and childcare responsibilities (including single parents) to secure predictable time off and arrange childcare. - Many teams experienced poorer attendance on Sundays and increased need for spares when Sunday games were used more frequently. - Teams described negative impacts when schedules shifted to more Sundays (e.g., three-game stretches in eight days, midweek-Sunday-midweek blocks) and consequences for playoff eligibility for part-time players. - Consensus emerging that the majority prefer Wednesdays only with a limited number of Sundays (captains suggested roughly 3–5 per season). ### Scheduling constraints and start-time distribution 13:50 - Organizer reviewed historical ice inventory: prior season had 22 Wednesdays (regular season span from late Sept to early March with holiday breaks). - Data from last winter: of ~421 women’s games, roughly 10% were 11:00pm or later and additional slots at 10:30/10:45; combined late starts comprised about a quarter of slots when counted broadly. - Organizer committed to balanced distribution of late starts across teams (targeting variance control such as +/-10% of mean start-time distribution) and asked captains for preferences to define what qualifies as a "late" start. - Teams highlighted issues with 10:30/10:45 starts being effectively equivalent to 11:00pm for impacts on players and expressed desire to limit very late starts. ### Parity, region (east/west) divisions and location flexibility 17:27 - Organizer explained parity trade-offs when segmenting by day-of-week and region: smaller divisions reduce mixing and can impact competitive balance. - Captains broadly favored maintaining East/West regional guarantees to avoid long travel (teams reported potential loss of many players if required to travel across city regularly). - Organizer suggested options: keep region guarantees with some teams volunteering limited cross-region games for incentives or small discounts; collect team-level data on willingness to travel to inform scheduling. - Participants discussed division counts (2 vs 3 divisions) and noted historical feasibility of three divisions in past seasons; organizer acknowledged decisions depend on total team registrations and agreed to collect data to determine division structure. ### Governance, captains' advisory committee and on-ice rules 37:42 - Organizer proposed empowering a captain-led advisory committee to decide division-specific rules (playoff eligibility, exemptions, run-time vs stop-time, eligibility enforcement) rather than having the operator unilaterally set these. - Discussion covered policing ringers, ID checks for playoffs, consistent eligibility thresholds (e.g., games played to qualify), and how to handle exemptions to those thresholds to avoid perceived bias. - Participants supported delegating many format and discipline decisions to captains while operations team handles referees, timekeepers, standings and tech support. - Organizer recommended enshrining decision mechanisms (how committee members are selected, dispute processes) to protect the division’s experience. ### Next steps, timeline for revised package and registration mechanics 58:51 - Organizer committed to sending a revised package and poll/email by Wednesday that reflects the group's consensus (Wednesdays with up to three Sundays, regional guarantees) and to present unified pricing based on chosen format. - Registration flow: teams will get a magic link tied to original pre-registration showing updated options; teams can confirm or change selections and then pay a deposit (e-transfer preferred to avoid card fees); credit-card payments planned to be accepted soon. - Organizer will collect willingness-to-travel data, continue sponsorship outreach, reinvest sponsorship funds into lowering costs or prizing, and form a leadership group for ongoing governance. - Operational commitments: provide clearer stats on start-time distribution, aim for balanced late-start allocation, offer captain tools (fee assignment, waivers, bench apps) to reduce administrative burden, and circulate meeting recording and follow-up materials.